Our Commitment to You
Branch #63 Collingwood of The Royal Canadian Legion ("Branch #63", “we”, “us” or “our”) is committed to protecting the privacy of our members, volunteers, supporters, and users of our website at collingwoodlegion.ca (the “Website”). This Privacy Policy outlines how we collect, use, disclose, and protect your personal information.
Each Legion Branch and Provincial Command is independently responsible for its own compliance with applicable privacy laws and Canada’s Anti-Spam Legislation. This Privacy Policy applies specifically to Branch #63 Collingwood and its operations through this Website.
What Personal Information We Collect
"Personal Information" means any information about an identifiable individual. Branch #63 may collect Personal Information in various ways, including when you:
• Apply for or renew membership at Branch #63
• Submit a Member Data Change Form
• Communicate with us by email, phone, or through our Website
• Participate in local events, contests, or activities
• Donate to Branch initiatives or programs
• Request information about Branch services or community support
• Submit content or media to be used on our Website or social platforms
Personal Information collected may include your name, address, phone number, email address, date of birth, membership details, and other relevant information you choose to provide.
Consent
We collect, use, and disclose Personal Information with your knowledge and consent, except where otherwise permitted or required by law.
By using our Website or submitting information to us, you consent to our collection, use, and disclosure of your Personal Information as outlined in this Privacy Policy.
You may withdraw your consent at any time, subject to legal or contractual obligations. Please note that withdrawing consent may impact our ability to provide certain services, such as processing a membership application or responding to an inquiry.
How We Use Personal Information
Branch #63 uses Personal Information for the purposes for which it was collected, including:
• Administering Legion membership applications and renewals
• Communicating with members and the public
• Managing events, programs, and community initiatives
• Responding to inquiries and service requests
• Improving our Website, services, and user experience
• Complying with legal and regulatory requirements
We may share your Personal Information with Dominion Command or Provincial Command for administrative purposes, including membership management and support services.
We do not rent, sell, or trade Personal Information to third parties.
How We Collect Technical Information
When you visit our Website, we may collect non-personal technical data using automated means, such as:
• IP address and device type
• Browser type and version
• Operating system
• Referring site or link
• Pages visited and duration of visit
This information is collected to better understand Website traffic, user behavior, and technical performance, allowing us to enhance your experience. This data is anonymized and not linked to any individual user.
We may also use cookies and similar tracking technologies to support Website functionality. You may choose to disable cookies in your browser settings; however, this may impact your experience on our Website.
Social Media
Branch #63 may operate social media accounts. Please be aware that any information shared through social media platforms is not private and may be visible to others. Users are advised not to share Personal Information in these public spaces unless they consent to public disclosure.
Content shared with Branch #63 through social platforms may be used for promotional or community purposes, with appropriate credit where applicable.
External Links and Third-Party Websites
Our Website may contain links to third-party websites for your convenience. Branch #63 does not control these websites and is not responsible for their content, privacy practices, or security.
We encourage you to review the privacy policies of any external sites you visit, as they may differ from our own and may offer less protection of your Personal Information.
Data Storage and Security
We take reasonable steps to protect Personal Information in our custody from unauthorized access, disclosure, loss, or misuse. We maintain appropriate administrative, physical, and technical safeguards.
Personal Information may be stored or processed outside of Canada, and may therefore be subject to access under the laws of those jurisdictions.
Access to Personal Information is limited to authorized personnel who require it to carry out their duties.
Access and Correction
You have the right to access your Personal Information and request corrections if it is inaccurate or incomplete.
To request access or correction, please contact us directly using the contact information below. We may require you to verify your identity before responding to a request.
Canada’s Anti-Spam Legislation (CASL)
Branch #63 complies with the requirements of Canada’s Anti-Spam Legislation (CASL). We will only send commercial electronic messages (e.g., emails or newsletters) with your express or implied consent, and will always provide a clear and easy way to unsubscribe from future communications.
To unsubscribe or update your communication preferences, please contact us or update your member profile if applicable.
Retention of Personal Information
We retain Personal Information only as long as necessary to fulfill the purposes for which it was collected or to comply with legal and regulatory requirements. When no longer required, Personal Information is securely destroyed or anonymized.
Changes to This Privacy Policy
Branch #63 may update this Privacy Policy from time to time. Any changes will be posted on our Website with the updated effective date. Continued use of the Website after changes are posted constitutes acceptance of the updated policy.
Contact Us
For questions about this Privacy Policy, to request access to your Personal Information, or to make a privacy-related inquiry:
Branch #63 Collingwood – The Royal Canadian Legion
📍 490 Ontario Street, Collingwood, ON
📧 Email: secretary@collingwoodlegion.ca